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Request a Quote
Open source Procurement Software
Connect business across multiple branches
Track sales & automate business operation
100% Customizable & user-configurable
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Unlock efficient, transparent, and fully integrated purchasing with ERPNext Procurement.
Smart Supplier Management
Track vendors, pricing, performance, and lead times efficiently.
Automated Purchase Cycle
Streamline RFQs, POs, GRNs, and invoicing with approval workflows.
Real-Time Inventory Sync
Ensure accurate stock levels before placing orders.
Supplier Management
Manage vendors efficiently from onboarding to evaluation.
Store and manage supplier details, quotation requests, purchase orders.
Suppliers or vendors have unique portals to submit requests and fulfill orders.
Default payment accounts with commissions for each vendor are managed.
As admin, you can approve or reject invoices, requests, or orders from vendors.
Create new Supplier group list
Manage supplier category & set parent supplier group
Set default payment terms
Monitor the constructed tree hierarchy or structure
Create Supplier data, currency, credit limit, default payable accounts
Supplier scorecard list period basis (weekly, monthly, yearly)
Scoring setup, supplier standing, criteria setup
Use of supplier scorecard variables & evaluable formulas
Procurement Process
Streamline your entire purchase cycle from request to receipt.
Create a New request for quotation
Select material request (the items to be purchased)
Select Series, company, & supplier details in master table
Add standard reply template, terms & conditions, save
Suppliers los into your account to provide a quote
Navigate to buying > purchasing > supplier quotation
Create supplier item quotation
Fetch address and contact in supplier master table
Add item, quantity, standard buying rate, & tax
Purchase Order Cycle
From the purchase order list, create new
Choose the supplier and required date
Customize address & contact, currency & pricing list
Select items & set quantity, pricing is auto-calculated
Set tax and charges, save to submit
Pricing & Taxes
Ensure pricing accuracy and tax compliance in every transaction.
Add purchase Taxes & charges template
Set tax type for rate
Template table (add or deduct, reference row, account head)
Default option to auto-apply on new purchase transactions
Configure supplier name
Default supplier group and buying price list
Purchase order and receipt required option
Maintain same rate throughout purchase cycle
Allow item to be added in transaction multiple times
Feature
Tridots ERPNext Procurement
Traditional systems
Complete RFQ > Quotation > PO > GRN > Invoice flow
Limited or disconnected purchase flows
Vendor & Item Integration
Auto vendor ranking
Supplier-item mapping
Manual entries
No smart recommendations
Budget & Approval Control
Role-based approvals
Real-time budget tracking
Approval limits or add-ons needed
Inventory Sync
Auto stock updates with purchase entries
Reports & Accessibility
Static reports
Simplifying complex procurement processes with tailored ERPNext solutions.
Tailored Procurement Setup
Customized purchase workflows to match your operational flow.
Seamless Integration
We connect procurement with inventory, finance, and project modules.
Smart rule-based approvals for faster, error-free purchasing.
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Let Tridots Tech streamline your accounting with ERPNext’s most powerful features.
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Get the clarity you need with these commonly asked questions.
ERPNext Procurement streamlines the entire purchase cycle from RFQ to payment with real-time data and automation.
Can I manage multiple suppliers in ERPNext?
Yes, ERPNext offers a dedicated supplier portal to manage onboarding, quotations, orders, and payments.
Does ERPNext handle request for quotation (RFQ) and supplier quotes?
Yes, you can create RFQs, and suppliers can log in via their portal to submit quotations directly.
Is the procurement process integrated with other modules?
Yes, procurement is fully linked with inventory, accounts, projects, and reporting modules.
How does ERPNext help with tax and pricing management?
You can configure tax templates, set default charges, and auto-apply them to purchase transactions for accuracy.
Absolutely — it’s scalable, affordable, and has no per-user fees, making it ideal for growing businesses.
Can I evaluate supplier performance in ERPNext?
Yes, ERPNext includes supplier scorecards and groupings for better vendor evaluation and decision-making.
Yes, admins can review, approve, or reject POs, invoices, and supplier requests through defined workflows.
Yes, every action has an audit trail, and the system is built to support compliance and transparency.
How secure is supplier data in ERPNext?
Supplier data is securely stored with role-based access, encrypted records, and controlled visibility.
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